It’s no secret that California has been a preferred choice of LLC for new businesses, especially tech startups.
To form an LLC in California, you’ll need to complete several registration steps with the authorities, plus figure out some operational aspects of your new business.
So if you’re considering forming a limited liability company (LLC) in California, you’d be in good company.
Why go for an LLC?
Because this business structure extends protection over your personal assets in case your business gets sued. Also, operating as an LLC improves your credibility with customers when compared to a sole proprietorship.
This guide offers step-by-step instructions for completing LLC formation in California and ensuring compliance.
8 Steps to Open an LLC in California
- Step 1: Name Your LLC
- Step 2: Appoint a registered agent
- Step 3: Draft and Submit the Articles of Organization
- Step 4: File a Statement of Information
- Step 5: Create an Operating Agreement
- Step 6: Get an Employer Identification Number (EIN)
- Costs to Set Up an LLC in California
- Last Steps
Step 1: Name Your LLC
One of the first things you need is a name for your LLC. While marketing concerns are important, California has guidelines you must follow.
California LLC names must:
- Include Limited Liability Company, L.L.C., or LLC
- Avoid using words like bank, trust, or insurer, unless authorized
- Be unique and distinguishable from other businesses
You can use some abbreviations such as Ltd. for Limited and Co. for Company. LLCs should not include terms related to other business types. Words like incorporated or corporation can’t be used for LLCs.
Make sure that your selected name isn’t taken by another business. It’s important to respect registered trademarks too. You can search existing business names on the California Secretary of State website.
Also, you can reserve a name to secure it while preparing other paperwork. Use the Name Reservation form and pay a $10 fee to “park it” for 60 days.
Step 2: Appoint a Registered Agent
California requires LLCs to appoint a registered agent. This is the legal contact for the business. It receives legal notices and service of process from courts.
You can serve as your own registered agent, appoint an employee, or use a trusted third party.
The registered agent must be at least 18 years old with a physical address, not a P.O. Box. There are no extra fees for designating a registered agent.
Many experienced business owners hire a professional registered agent service. By hiring a service, you can focus on your business. It saves you time and comes with many benefits, such as:
- Your address doesn’t become public information, helping you maintain more privacy
- You don’t have to worry about being available during business hours, something registered agents must do
- You can avoid being served with a lawsuit in front of customers
- The service will sort through junk mail and notify you of important documents
The fee for a registered agent service in California ranges from $100 to $300 per year.
Step 3: Draft and Submit the Articles of Organization
The articles of organization is the document that forms a California LLC. It’s a thrilling step that turns your business idea into an actual legal entity.
To get this document, you’ll need to file Form LLC-1 with the California Secretary of State. Many people think an attorney must complete this for them. But the form only includes basic information:
- LLC’s name
- Business address
- Registered agent information
- Management type
You can file your articles of organization online, by mail, or in person. The fee is $70 for online and mail filings. In-person submissions have an extra $15 handling fee.
Once the SOS approves your LLC, you’ll receive a free copy of your articles by mail. Certified copies cost $5 each.
If you are tight on time, you can pay for expedited processing through two different systems.
One fast method involves getting preclearance verification and then 4-hour processing. The state fees for preclearance are:
- 10 Day Preclearance: $250
- 5 Day Preclearance: $300
- 72 Hour Preclearance: $400
- 24 Hour Preclearance: $500
After that, you then pay $500 to get 4-hour processing on your approved documents.
The other method for fast LLC processing is paying for expedited service. No preclearance required. You can choose between:
- $350 for 24-hour service
- $750 for same-day service
You can always check the current processing times on the SOC website. This page separates filings by the submission type. It can help you figure out if you need to pay for faster processing or not.
Step 4: File a Statement of Information
A Statement of Information is a document like an annual report. In California, you need to file it within 90 days of registering as an LLC. Then repeat the filing every two years.
Much of the information is the same as what was included when filing the articles of organization. It makes sure that California has current information about your LLC.
Download Form LLC-12, pay a $20 filing fee, and you’re good to go.
Step 5: Create an Operating Agreement
Operating agreements set forth the rules for a business's internal operations. It’s a formal agreement between you and other LLC members on how the LLC functions and how major decisions are made.
An operating agreement covers how to:
- Distribute profits and losses
- Determine rights and duties
- Add or remove a member
- Dissolve the LLC
- Handle various disputes
All California LLCs (including single-member LLCs) need to have an operating agreement per California Corporation's Code §17050. You’re not required to file an operating agreement with the California authorities.
But you must maintain a written or oral version among your company records. An operating agreement is a binding contract, so it staves off any legal disputes later on.
Depending on the size of your business, you can customize a template or consult with an attorney.
Step 6: Get an Employer Identification Number (EIN)
Obtaining an EIN with the IRS is the next step. The IRS uses EINs to track tax information. It’s like a Social Security number for your business.
All multi-member LLCs must get an EIN. There are other situations where single-member LLCs must get one too. Visit Do You Need an EIN? to see if any apply to your situation.
After completing the form (SS-4) online, the IRS will issue your EIN immediately. The process takes about 15 minutes.
You can also fax or mail Form SS-4. The IRS provides filing instructions with more details.
Costs to Set Up an LLC in California
The costs to start an LLC in California are minimal. For many businesses, it costs $90 to form a California LLC.
All LLCs must pay a $70 filing fee to register in California. You must pay another $20 to submit a Statement of Information within 90 days.
Other costs that may apply to your California LLC include:
- $10 to reserve a name before filing the formation documents
- $350 to $1,000 for expedited processing
- $800 franchise tax if your LLC is a franchise
- Other license and permit costs
You have formed your LLC and are almost ready to launch your new business. There are a few other items worth handling right away.
Business bank account
Opening a business bank account is recommended. It helps keep business activity separate from personal finances.
Such a separation serves two purposes. It proves the business is a separate entity from the owner. This helps to keep the legal protections of the LLC. A business bank account also facilitates accurate bookkeeping.
Your LLC formation documents will likely be required by the bank to open your account.
Permits and licensing
Secure all permits and licensing that you need to do business in California. The location of your business and the activities performed will impact the requirements. These can come from state and local authorities.
Many California cities and counties require a general business license. This is often called a business tax certificate.
CalGold is an excellent resource. It helps you determine the license and permits your LLC needs.
Taxes, insurance, and other considerations
Make sure to prepare for filing taxes. If you do not have the necessary experience, work with a skilled accountant or tax expert.
Many businesses need to get appropriate insurance coverage. Even if not required, a general liability policy can be extremely helpful if your business gets sued.
Learning from experience is a great way to uncover the shortcut to success. Connect with local leaders through organizations like the Chamber of Commerce. The Entrepreneurs’ Organization (EO) can also be valuable.
Move forward by searching the California business names to see if your idea is available. Then identify your registered agent and keep ticking off these steps. Before you know it, you’ll be ready to tackle your dreams with your new LLC.
Frequently asked questions (FAQ)
Below are some of the most frequently asked questions (FAQs) about forming an LLC in California.
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